records management policy statement

Title: Records Management Policy Policy Owner: University Archivist, Records Management Applies to: Faculty, Staff, Others Campus Applicability: All Effective Date: March 11, 2009 For More Information, Contact University Archivist, Records Management Contact Information: (860) 486 … Top of Page Section 2 - HESF/ASQA/ESOS Alignment (2) HESF: Standard 7.3 Information Management. The purpose of this Records Management Policy is to provide direction to staff for the creation, maintenance, storage and disposal of records and associated metadata within the Department of Foreign Affairs and Trade (DFAT). 214 0 obj <>stream The role of records management is to facilitate the creation and management of authentic, reliable and usable records, capable of supporting business functions and activities for as long as they are required. H‰\”İŠ£@…ï}Š¾œ¹ŒZ]A™dr±?lvÀh'+lTŒ¹ÈÛoÏ0+$~bwÕw Failure to do this may cause the University to incur financial penalties and reputational damage, as well as adversely impacting third … Responsibilities Introduction Information is a corporate asset and the records of the RVC are important sources of administrative, evidential and historical information. Detail any specific rules and regulations your organization is meeting by implementing this policy and any additional considerations. Records Management Policy H:\Quality & Compliance\7 Policies & Guidelines\Records Management Policy QQAPO002 V1.1.docx Last updated 30/01/2013 Page 4 of 4 4.3.7. In this section, you should outline the purpose of the policy and detail the business drivers for creating it. Page 1 of 26 Records Management Policy Version: 6 Date Issued: 9 May 2018 Review Date: 19 April 2021 Document Type: Policy Contents Page Paragraph Executive Summary 2 1 Introduction, Scope and Purpose 3 2 Definitions 4 3 Details of Procedure to be followed 5 3.1 Regulatory and legal framework 5 3.2 The Records Information Lifecycle 6 3.3 Record Creation 6 The records management program is intended to maintain, protect, retain and dispose of records in accordance wit… Auditing, to record the editing and viewing history of each employee-related document. ÚtwØúnvé÷ih�avç®o§pîSÜ)\º>Ér×vÍüñ´ü7×zLÒ¸ùø¸ÍázèÏCRU.ı_Şæéá�¶íp A document is a piece of information usually in written form that Ofgem has produced or received. 4.6 Personal Information Personal data is defined as Information relating to an identified or identifiable natural person (‘data As part of a regular review process, this policy replaces the previous Records Management Policy adopted by Council on 20 November 2009. The British Council will review this global policy statement annually to reflect new legal and regulatory developments and ensure good practice. (b) The Records Management Programme is the management framework, which includes the people, and the recordkeeping and/or information systems required to manage and maintain full, authentic, accurate and accessible records over time. This policy establishes the framework under which official records of the University are created and managed. This global policy statement was approved by Sir Ciarán Devane, Chief Executive, in March 2020 and is due for review in March 2021. 2. Introduction 2. endstream endobj 165 0 obj <. Records Management Policy Purpose. (a) The University is required to establish a records management programme that complies with the requirements of the Public Records Act 2005 and the mandatory standard(s) issued under it. contents. Your business has approved and published an appropriate records management policy. Policy Statement Records are recognised as an important information resource for the Town of Cottesloe, and it is accepted that sound records management practices will contribute to the overall efficiency and effectiveness of the Town. The guide is arranged in the following sections: 1 Purpose and scope of the records management policy 2 Contents of the records management policy RECORDS MANAGEMENT POLICY STATEMENT The Firm recognises that by efficiently managing its records and those relating to clients, it will be able to comply with its legal and regulatory obligations and to contribute to the effective overall management of the Firm. Definition 3. The Records Management Policy is a statement of principle and defines the following important issues: • high-level support for records management • the need for effective records management … w õïBBÚ³_~�ü` U…A 4 aims and objectives of records management. Document and Records Management Policy Policy/Guidance 3 of 10 5. RECORDS MANAGEMENT 1. 0 The person responsible for changing the document is to provide document in correct format to SSC who will be responsible for communicating the change to stakeholders as appropriate. Senior officer responsible for approving the destruction of their business unit / department or school’s... Policy Statement. Records Management Policy Statement Aim and scope of the programme Information is a corporate asset and the records of the University of Nottingham are important sources of administrative, evidential and historical information. Retention, to ensure that work-in-progress content is not kept for an unnecessarily long ti… 3 the need for records management strategy. Records Management Policy Statement – The Flybies store of statement spreadsheets includes templates intended specifically for little matter owners.We hope that you will find them as useful as we have! 1 introduction. Setting out the expectations, responsibilities, practices and benefits of good information and records management, the policy should build on, and reference, the framework and strategy documents discussed above. Definitions. 8 registration of records. ÏIúmjÃÔõ÷ôkw|véñ>�Â5ô³[¹ÍƵá}©Ç¯õ5¸tÙörhãûn~¼Ä=ÿVü|ŒÁåËsF™fhÃm¬›0Õı%$Õ*^W½Çk“„¾ıï½®¹ítn~×SRåX¼ZÅ[ä5y .É%xGŞ�÷ä=ø�ü~'ǦUÁšj9çä\�°�ìɬdÙÀô,àYг€g±%oÁô)à#t8B�ƒĞAà t8¾‚¾Â¾‚¾òJ~sV‚Y g%˜•pV‚Y İn�³ò˜•§›‡›§›‡›§›‡›§›‡›çL. Documents, Records and Record Lifecycles, Record organisation 5.1 It is important to realise that there is a difference between a document and a Record. Records management is highly devolved across the University. 7 responsibility for records management. They are vital to the organisation in … RECORDS MANAGEMENT POLICY GENERAL INFORMATION Policy Statement: Washington University requires that its records be managed in a manner consistent with applicable law, and in accordance with plans developed by the schools, departments, and other units that maintain University Records. (10) The University records: 1. are its corporate memory; 2. pr… Records Management Policy 1. The purpose of this policy is to provide guidance and direction on the creation and management of information and records and to clarify staff responsibilities. 2.10 An information and records management policy is a key guidance document for staff. endstream endobj 651 0 obj <>/Filter/FlateDecode/Index[163 452]/Length 38/Size 615/Type/XRef/W[1 1 1]>>stream Implementation 6. 181 0 obj <>/Filter/FlateDecode/ID[<7B2FEAB9C7D2434F99CBB46DB8FC9C0A>]/Index[164 51]/Info 163 0 R/Length 85/Prev 111825/Root 165 0 R/Size 215/Type/XRef/W[1 2 1]>>stream endstream endobj startxref "���_���-��A�20R�?S�C� Qt (8) The University is committed to meeting its responsibilities under the State Records Act 1998 (the Act). 2. Policy Statement 5. 164 0 obj <> endobj (9) All University employees, contractors and entities are responsible for the creation, protection and management of records of University activities they undertake, and must ensure those records are only used for proper and authorised purposes. Ensuring the authenticity and availability of records over time can help your organization achieve its mission. Policy statement 3.1 All records created and received by Overstrand Municipality shall be managed in accordance with the records management principles contained in section 9 of the Provincial Archives and Records Service of the Western Cape Act, 2005 (Act 3 of 2005). Policies can be implemented to help an organization comply with legally mandated requirements, such as the need to retain records. Effective records management is part of the University's overall strategic decision making. It explains why a records management policy statement is important and expands on the guidance at section 7 of the Code about its contents, and how it should be developed and issued. �8c�d`ܴ�L � �$� Records management is the systematic control of records throughout their lifecycle - from their creation or receipt to their disposal or transfer to the University Archives. records management policy . 2 policy statement. Information and records management policy. 10 historical records. A records management policy must also establish its scope. Figure 1 Relative Record Values The three policy statements at the core of the model are: Information Level Policy Statement Description Disposal Outcomes IV1 Business content of enduring or significant value requiring specific dedicated management interventions until disposal (either deletion or archiving) Information Level 1 content has The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. This is subject to a regular review process. The Records Management Policy is a component of the University’s broader data, information and knowledge governance and management regime. It also helps you ensure compliance with government laws and industry regulations. The spreadsheets featured under also accomplish in imitation of OpenOffice and Google Spreadsheets, consequently if you are working your concern on a unconditionally tight budget, … 3. 2.2 The following broad principles apply to the record keeping and records management 8[� i~ � �(�r�1�ɝi+��=Lg�V0]fH3�g ���8[��N� POL005 – Records Management Policy and Procedures V7.1 be in place in any location where confidential information is received, held or communicated, especially information of a sensitive nature. The University of Otago will ensure that all staff comply with the Universit… Staff Guidance 7. The Policy and Outreach Program champions the critical importance of Federal Section 1 - Summary (1) This Policy provides a basis for Victoria University (VU) to create and maintain accurate, authentic, reliable and usable records which support and provide evidence of the University's functions. All practices concerning the management of University records are to be in accordance with this policy and its supporting procedures. For example, a Human Resources policy, used in an organization to ensure that employee records are handled in compliance with legally recommended guidelines, could include the following policy features: 1. 2 Policy statement It is the policy of the North-West University to manage its records in an accountable, effective and efficient h�bbd``b`f+�S>�`���A�A'��"��A���! 9 retention and disposal. Ombudsman Western Australia’s Records Management Policy ticks these boxes efficiently with sections that outline a policy statement and application of policy, with authorisation stated at the end of the document; Element 2: Policy Scope. 11 security of records. 5 scope of the policy . hŞbbšÁÀÄÀÀ8Šfœ;£ñ1ŠGãc4>è� °§Z its first Records Management Policy on 22 November 2013. %PDF-1.5 %���� 1.2 Records management policy. Policy statement 2.1 All records created and received by Ingquza Hill Municipality shall be managed in accordance with the records management principles contained in section 13 of the National Archives and Records Service Act, 1996. emails . �^�30į�� e �;q@i�:8::�:: J� The Records Management Policy is informed by the following legislations: ... POLICY STATEMENT All records created and received by Emalahleni Local Municipality shall be managed in accordance with the records management principles contained in section 13 of the Not yet implemented or planned Partially implemented or planned Successfully implemented Not applicable. This policy, together with the Strategic Plan for DFAT Records Management 2015-2019, and the Records Management Manual, will ensure that complete and accurate records of DFAT's business activities are available and accessible for as long as required for operational, accounta… endstream endobj 616 0 obj <>/Metadata 161 0 R/Names 617 0 R/Outlines 151 0 R/Pages 158 0 R/StructTreeRoot 163 0 R/Type/Catalog/ViewerPreferences<>>> endobj 617 0 obj <> endobj 618 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text]/Shading<>/XObject<>>>/Rotate 0/StructParents 1/TrimBox[0.0 0.0 595.276 841.89]/Type/Page>> endobj 619 0 obj [620 0 R] endobj 620 0 obj <>/Border[0 0 0]/H/N/Rect[28.3465 65.2014 401.747 78.1858]/StructParent 2/Subtype/Link/Type/Annot>> endobj 621 0 obj <> endobj 622 0 obj <> endobj 623 0 obj [/DeviceN[/Cyan/Magenta/Black]/DeviceCMYK 641 0 R 643 0 R] endobj 624 0 obj <> endobj 625 0 obj <> endobj 626 0 obj <> endobj 627 0 obj <>stream This policy should be used by schools and departments as a foundation for assessing and improving their practices. 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